Human Resources Assistant - Payroll
Limited Period Position
Code: 0458
Pay Grade: 17 $41,745.60 - $57,428.80 annually
Open: November 19, 2024
Close: December 5, 2024
CURRENT VACANCY INFORMATION
The Department of Administrative & Financial Services has one current vacancy for a Human Resources Assistant. This position will support the Corrections Service Center in the Payroll Division located in Augusta, Maine.
JOB DESCRIPTION
As a Human Resources Assistant, you will be responsible for processing human resources transactions and payroll for the Maine Department of Corrections. Work requires the application of varying complex payroll rules as described in six collective bargaining agreements, State and Federal Labor Laws related to employee pay, and Civil Service rules and laws. Additionally, this position will interpret and explain contract provisions and perform other human resource functions as needed.
Typical duties include, but are not limited to:
- Collects time and attendance data, verifies information for accuracy, computes
wages and/or deductions and enters information into payroll system.
- Reviews time and attendance records, wage computations, and
other information to detect and reconcile payroll discrepancies.
- Completes, reviews, examines and records human resource transactions,
ensuring all appropriate policies and procedures have been met.
- Explains department human resources policies, benefits and procedures, and
collective bargaining contract provisions to employees and supervisors.
- Assists with new hire orientation, to include meeting with new employees,
processing paperwork and related human resources transactions.
REQUIREMENTS
The successful candidate will possess the following:
- Knowledge of basic human resources administration policies, procedures, and practices.
- Knowledge of record keeping procedures and practices.
- Knowledge of employee benefits procedures and practices.
- Knowledge of collective bargaining agreements.
- Ability to process accurate payroll information in a fast-paced work environment.
- Ability to perform complex mathematical calculations.
- Ability to develop constructive and cooperative working relationships with others and to work as part of a team.
- Ability to communicate information and ideas, orally and in writing, so that others understand.
MINIMUM QUALIFICATIONS
Education, training, and/or experience which provides a basic knowledge and understanding of human resource functions.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,130.04 to $14,270.62 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
- Retirement Plan – The State contributes the equivalent of 18.09% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.