Physician Practice Administrative Assistant

This position provides clerical and administrative support to the Physician Practice Leadership. This employee is responsible for the coordination of clerical and administrative functions. Must be able to make decisions independently within the scope of assigned responsibilities and communicate the same to the Director of Physician Practices, practice leadership and others as appropriate. Manages multiple priorities with flexibility and organizes own work plan. Must possess a high level of initiative to complete required duties. This employee works under the general supervision of the Director of Physician Practices and works independently on assigned tasks within scope of training and skills.

Requirements

• Associate degree desirable or equivalent combination of experience and training
• Ability to maintain strict confidentiality
• Ability to follow written and verbal instructions
• Ability to work independently in absence of supervisor
• Ability to establish and maintain good working relationships with peers, supervisors, and public
• Ability to maintain accurate records
• Ability to use office equipment including personal computer, calculator, telephone system, photocopier, Microsoft Office suite.
• Supports and adheres to hospital and physician practices policies and procedures; coordinates typing and distribution of policies and procedures and revision of the same. Maintains policy database.
• Coordinates the processing of employee status changes and retains records pertinent thereto.
• Coordinates new hire onboarding.
• Performs charge capture reviews, writes contract summaries and scheduling matrix.
• Takes notes at meetings and sends summary/assignments to participants.
• Assistance with staff scheduling, payroll, collection/submission of quality data.
• Manages education database and schedules staff for required training. Coordinates training with all instructors.
• Management of provider wRVU reporting
• Manages competency database, coordinates the processing of registrations and travel arrangements for travel and lodging for education seminars, etc., and keeps all records pertaining.
• Demonstrates safe and efficient use of office equipment and supplies.
• Exhibits good attendance practices and punctuality. Alters work schedule when need arises.
• Adheres to appropriate dress code.
• Performs duties in a safe manner, in compliance with all safety policies and procedures.
• Complies with the Code of Conduct and all appropriate policies and procedures.
• Other duties, as assigned, relevant to the position and department.
• Adheres to the federal, state, and local statutes and regulations.
• Adheres to the Compliance Program policies and procedures of DECH/CCH.
• Adheres to all Privacy and Security policies and procedures of DECH/CCH.
• Communicates any concern related to compliance issues to Department Director or Compliance Officer.
• Communicates any concern related to confidentiality issues to the Privacy Officer.