The Project Assistant will support the Sexual Assault Nurse Examiners (SANE) program by providing a broad range of administrative assistance and coordination.
About The University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE’s fantastic benefits package.
Responsibilities
- Perform general administrative duties including answering phones, serving as department receptionist, typing/printing correspondences, reports, manuals, and similar documents.
- Order materials and supplies, maintain appointment calendars, set up meetings, and manage photocopying tasks.
- Organize and maintain project files and records, involving cross filing/cross-reference systems.
- Compile, order, and oversee distribution and inventory of curricula printing and SANE documents.
- Process curricula reporting paperwork and prepare materials for local partners.
- Serve as a liaison to faculty, staff, contract evaluators, and other department/program stakeholders, routing information to senior staff members as necessary.
- Assist in the creation of meeting agendas, prepare document packets, and take meeting minutes, including distributing them electronically.
- Coordinate logistics for training events, including registering participants, arranging travel, and accommodations.
- Compile data from both manual and digital records, including using an Access database.
- Prepare and coordinate bulk or special departmental mailings using mail merge.
- Edit project reports for accuracy, grammar, and formatting.
- Compile and distribute comprehensive end-of-year reports, both electronically and in hardcopy.
- Confer with immediate supervisor, department personnel, and external organizations to plan, coordinate activities, exchange information, and resolve issues.
- Travel to out-of-town trainings 2-3 times annually.
- Perform other related duties as assigned.
Qualifications
Associate’s degree in business or a related discipline, plus two to three years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Strong computer skills, including proficiency in Microsoft Excel and Microsoft Word.
- Strong administrative and organizational skills, with experience organizing and maintaining moderately complex filing and records systems.
- Familiarity with Access database entry is a plus.
- Good reading, spelling/grammar, writing, and math skills. Familiarity with bookkeeping/accounting training or experience is desirable.
- Ability to interact effectively with a wide range of University personnel, students, and external individuals/organizations.
- Ability and willingness to travel for out-of-town trainings 2-3 times annually.
- Previous UNE experience is desirable.