Contract Manager

Department of Health and Human Services | Augusta, ME, United States

Posted Date 9/23/2022
Description

SOCIAL SERVICES PROGRAM SPECIALIST II

Opening Date: September 22, 2022

Closing Date: October 5, 2022

Job Class Code: 5093
Grade: 25
Salary: $52,582.40 - $71,406.41/annually

Position Number: 03030-4745

LIMITED PERIOD POSITION

This is only open to those with promotional status in the Department of Health and Human Services

Agency Information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The DHHS Division of Contract Management (DCM) provides financial and programmatic accountability for 1,500+ DHHS contracts and oversees the procurement process for the Department. These positions are located in Augusta.

DCM coordinates the preparation of contracts and RFPs (Request for Proposals) for DHHS and ensures compliance to all State statutes, executive orders, and rules.

This position is located in Augusta.

Core Responsibilities:

As a Contract Manager within DCM, you will be responsible for performing two major functions for DHHS. 1) Overseeing contract administration for your assigned office and providing direction, technical assistance and guidance to a team of Contract Administrators around contract administration services. As the liaison to program offices, you will collaborate with program managers and the Contract Administrators to ensure the timely, accurate and efficient completion of contracts. You will support the contract administrators in their work with program offices and providers. 2) Performing contract administration duties/ Single Point of Contact (SPOC) for significant providers. You will also ensure that invoicing and payment for contracted services is processed effectively. In addition, you will conduct quality reviews of contracts to ensure that they delineate legal and enforceable deliverables.

This position will interact with DHHS program management, legal counsel, and the State Division of Procurement Services staff on a regular basis. The successful candidate must have strong communication and technical writing/editing skills, proficiency in Microsoft Word and Excel, be organized, and have prior experience working with contracts and/or RFP’s. The DCM is a support unit with a team atmosphere that experiences peak, high-paced periods throughout the year.

Minimum Qualifications:

In order to qualify, you must have an eight (8) year combination of education and/or professional experience in procurement related practices.

The background of well-qualified candidates will demonstrate the following competencies:

  1. Experience with contract related budgets and contract settlements.
    • A proven ability to administer contracts. This should include identifying resources and funds, monitoring contracts for compliance, consulting on budget development, monitoring resources and services, and ensuring contract requirements are met.
  2. Prior experience and/or education which demonstrates knowledge of procurement policies and procedures.
  3. A thorough working knowledge of Microsoft Office products, specifically Word and Excel.
  4. Strong technical writing/editing skills.
  5. Experience providing high quality customer service effectively to both internal and external customers.

Application Information:

Please submit all documents or files in a PDF or Word format.

For additional information about these positions, please contact Jim Lopatosky at Jim.Lopatosky@maine.gov.

To apply, please upload a current resume and a cover letter addressing each of the 5 competency areas identified in the above section.

To request a paper application, please contact Ashley.Smith@Maine.gov .

Benefits

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

  • Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
  • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,345.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
  • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
  • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
  • Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
  • Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
  • Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
  • Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
  • Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
  • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
  • Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
  • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

Job Type
Regular
Industry
Healthcare | Government

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