Direct Hire South Portland, Maine
- Location: South Portland, Maine
- Type: Direct Hire
- Job #20133
Payroll & Administrative Specialist
Location: Greater Portland, Maine Area
Direct Hire/Permanent Position
Are you an experienced payroll professional looking to grow your career with a dynamic company that values accuracy, efficiency, and teamwork? ProSearch is seeking a detail-oriented Payroll & Administrative Specialist for one of our favorite small clients. This is a full-time, on-site role offering the opportunity to play a vital part in both payroll operations and day-to-day administrative support.
Why This Role Stands Out
This position is ideal for someone who thrives in a fast-paced environment and enjoys managing complex payroll processes, working collaboratively across departments, and ensuring the behind-the-scenes operations of a business run smoothly. You’ll take ownership of payroll and employee data while also serving as a key administrative support resource.
What You’ll Do
Payroll & Compliance
- Review and verify timekeeping records and field logs for accuracy.
- Process weekly, bi-weekly, and monthly payrolls.
- Manage employee deductions, direct deposits, retirement contributions, and PTO tracking.
- Administer company timekeeping software and update payroll systems.
- File all necessary tax and benefit deduction reports.
- Handle insurance plan deductions and related benefits tasks.
- Prepare year-end reporting including W-2s and 1099s.
Administrative Support
- Provide backup support for Accounts Payable and Accounts Receivable.
- Perform other office duties as needed to keep operations running smoothly.
What We’re Looking For
Education: Associate degree in Accounting, Business Administration, Finance, or related field.
Experience: 3+ years of hands-on payroll processing experience.
Skills:
- Solid knowledge of payroll laws
- Strong math, organizational, and time management skills.
- Proficient in Microsoft Excel, Word, and accounting/payroll software
- Excellent problem-solving skills and a high level of confidentiality.
What’s In It for You
- Work for a respected company in a stable and growing industry.
- Play a key role in a team that values accuracy, accountability, and collaboration.
- Opportunity to build lasting relationships across departments and make a tangible impact.
- Enjoy a varied workday combining financial responsibilities with essential administrative duties.
Ready to Take the Next Step?
At ProSearch, we’re committed to matching top talent with rewarding opportunities. If you’re ready to bring your payroll expertise and administrative know-how to a role where you can truly make a difference, we want to hear from you.
Apply today and let’s find the right fit for your next career move.
About ProSearch
ProSearch, Inc. was established in Portland, Maine, in 1994 to provide companies with a full range of search, staffing and contracting services, specializing in the functional areas of information technology, accounting and finance, sales and marketing, customer service, human resources, and office support utilizing a consultative approach. Today, ProSearch serves companies across Maine, New Hampshire, and the Greater Boston area, and is expanding to support clients nationwide, with employees at work across the entire country. ProSearch, Inc. strives to develop true partnerships with client companies and candidates to fully understand and satisfy their employment needs.
ProSearch is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other protected status under local, state, or federal law