Senior Payroll and Disbursements Specialist
Bowdoin College
Brunswick, ME
Bowdoin College is seeking a Senior Payroll and Disbursements Specialist, to be based in Brunswick, Maine. The Senior Payroll and Disbursements Specialist works on site in the Controller’s Office on campus and reports to the Director of Payroll & Accounts Payable.
Requirements of the Senior Payroll and Disbursements Specialist:
· At least 4 – 7 years of payroll processing, payroll management, or specialized bookkeeping experience or equivalent combination of education and experience.
· High school diploma or equivalent, Associate’s and/or bachelor’s degree in accounting, finance, business administration, or a related field preferred.
· Experience in handling complex payroll issues and exceptions.
· Excellent knowledge of accounting principles related to payroll.
· Familiarity with Workday (HCM - Human Capital Management) and timekeeping software.
· Strong understanding of payroll compliance, tax regulations, and labor laws.
· Proficiency in payroll software and systems, including experience with large-scale payroll processing.
· Proficient in MS Excel, Word, and Teams; ability and willingness to learn other software applications as needed.
· Ability to handle confidential communications/information with care.
· Experience with multi-state payroll processing in the following approved states: Maine, Maryland, Massachusetts, Minnesota, New Hampshire, New York, North Carolina, and Virginia preferred.
· Ability to commute to Brunswick, ME Monday through Friday.
Benefits of the Job:
· Annual pay in the range of 71,500 to 76,000
· Health Plans (Medical effective on first day at the college)
· Vision and Dental Insurance (Effective the following month)
· Life Insurance and Disability Insurance
· Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26)
· Accrue up 13.33 hours of vacation each month (20 vacations days per calendar year)
· Accrue up to 12 days of personal/sick time
· 17 Paid Holidays
· Access to many of the College’s facilities including the gym and pool (Including household).
Responsibilities of the Senior Payroll and Disbursements Specialist:
· Processing the Support Staff and Student Biweekly payroll which includes triggering/monitoring the preliminary payroll results, monitoring time tracking activity, maintaining payroll adjustments, assisting Human Resources/Student Employment Office colleagues with HCM/payroll touchpoints, auditing, resolving issues, settling to the bank, triggering third party integrations and funding, and running various payroll reports.
· Auditing/approving payment election and tax election updates, responding to employee inquiries, managing withholding orders, maintaining the payroll schedules, academic year benefit schedule, and holiday calendar, updating the payroll alerts, monitoring bank ACH returns, documenting/maintaining payroll procedures, recommending and implementing process improvements, and responding to external auditors’ data requests.
· Ensuring full compliance with all federal and state nonresident/resident alien regulations, analyzing and validating tax treaty benefit eligibility and collecting applicable documentation.
· Issuing year-end 1042-S, filing annual/quarterly Federal and Maine 1042 returns, and assisting international students, employees, and guests with questions.
· Assisting the Director of Payroll and Accounts Payable with routine needs such as W-2 processing, 1099MISC/NEC processing, annual fellowship tax letters and various audits.
· Processing the Controller’s Office’s settlement runs (AP checks, Paymode, Credit Card Spend, Ad Hoc Payments, Miscellaneous Payments, Wires, Expense Reports, Customer Refunds, etc.)
Bowdoin College, founded in 1794, has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rest on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
NO PHONE CALLS OR RECRUITERS, PLEASE
Bowdoin College is an Equal Opportunity Employer and complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.