Accounts Payable/Payroll Clerk

JOB SUMMARY AND SCOPE

The Accounts Payable and Payroll Clerk assists in the payroll and accounts payable functions of the organization.

ESSENTIAL JOB FUNCTIONS

• Processes payroll and accounts payable for DECH in accordance with State and Federal laws and regulations
• Maintains payroll and A/P by following policies and procedures, reporting needed changes
• Processes AP statements and other accounts payable related duties
• Processes and prepares 1099’s in accordance with State and Federal laws and regulations
• Resolves payroll discrepancies by collecting and analyzing data
• Provides payroll information by answering questions and requests
• Assists with AP and payroll year end process and audit
• Assists in monitoring of accounting controls
• Refers non routine accounting issues to the Accounting Manager
• Maintains employee and organizational confidence, and protects payroll operations by keeping information confidential
• Seeks out needed information by staying informed and involved by attending meetings, reading memos, policies, meeting minutes, newsletters, email and other appropriate information in a timely manner
• Reliable attendance and punctuality, including observing appropriate break times
• Performs duties in a safe manner, in compliance with all safety policies and procedures
• Complies with the Code of Conduct and all appropriate policies and procedures
• Other duties, as assigned, that are relevant to the position and department

PHYSICAL EFFORT AND ENVIRONMENT

Sedentary: Occasionally lifts up to 25 pounds independently. Sits most of the time. Stands or walks briefly.

EXPOSURE RISK

Exposure Category III: Employee not reasonably expected to be at risk for exposure to blood borne pathogens.

QUALITY IMPROVEMENT

• Maintains current knowledge of the hospital-wide Quality Improvement Program.
• Collaborates with management to improve the effectiveness of the department through the Quality Improvement plans and processes.
• Participates in the departmental and hospital-wide Quality Improvement activities as directed by the manager.

COMPLIANCE

• Adheres to the federal, state, and local statutes and regulations.
• Adheres to the Compliance Program policies and procedures of Down East Community.
• Adheres to all Privacy and Security policies and procedures of Down East Community.
• Communicates any concern related to compliance issues to manager of department or Compliance Officer.
• Communicates any concern related to confidentiality issues to the Privacy Officer.

*DECH is an equal opportunity employer.

Requirements

MINIMUM REQUIREMENTS

High school diploma

Knowledge of state and federal payroll tax regulations and requirements

Familiarity with payroll and accounts payable computerized systems

Computer Skills: Microsoft Excel & Word

Must possess sound decision making skills and multi-task while working in an environment of stress with specific deadlines