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Human Resources Analyst (1.0 FTE) - Central Office (Multiple Positions)

Portland Public Schools | Portland, ME, United States

Posted Date 12/20/2024
Full job description Under the direction of the Executive Director of Human Resources, this position performs a variety of analytical and technical duties in support of assigned Human Resources functions; provides assistance to prospective and current personnel; participates in the on boarding and processing of new personnel to include benets administration and ensuring that all staff meet license, certication and credential requirements; provides information and assistance to employees, administrators, job applicants and the general public regarding personnel functions, District policies and procedures; prepares and maintain a variety of personnel les, records and reports in accordance with established laws, rules, regulations, policies, and procedures; process stipend and differential requests. The Human Resource Analyst is customer service oriented and responsive to the needs of past, present, and future PPS team members. This is a full time, year round position.
This is a non-represented hourly position; 8 hours/day with a projected annual salary of $70,000-$85,000. The position includes a generous benefits package, including paid holidays, vacation, medical and dental benefits, and more.
EDUCATION, TRAINING, AND EXPERIENCE:
KNOWLEDGE OF:
  • Practices and procedures related to personnel
  • Personnel ofce functions, practices, policies and procedures
  • Basic payroll procedures
  • Recruitment and stafng procedures
  • Diversity, equity and inclusion practices in Human Resources
  • Applicable laws, codes, rules and regulations
  • Maine certication requirements and processing as assigned by the position
  • Record-keeping and report preparation techniques
  • Operation of a computer and assigned software
  • Correct English usage, grammar, spelling, punctuation and vocabulary
  • Interpersonal skills using tact, patience and courtesy
  • Modern office practices, procedures and equipment. Telephone techniques and etiquette

ABILITY TO:
  • Perform a variety of technical duties and provide assistance to prospective and current personnel
  • Interpret, apply and explain rules, regulations, policies and procedures related to personnel
  • Prepare and maintain a variety of records and reports
  • Answer telephones and greet visitors courteously
  • Perform clerical duties such as ling, typing and duplicating
  • Type or input data at an acceptable rate of speed
  • Work and communicate in a multicultural environment
  • Operate a variety of ofce equipment including a computer and assigned software
  • Determine appropriate action within clearly dened guidelines.
  • Communicate effectively both orally and in writing
  • Establish and maintain cooperative and effective working relationships with others
  • Work confidentially with discretion
  • Meet schedules and timelines

EDUCATION AND EXPERIENCE:
  • Any combination equivalent to: four years of increasingly responsible clerical or human resources experience involving frequent public contact; college-level course work in business, human resources or a related eld preferred.
  • Bilingual Preferred
  • Experience working in multicultural and/or diverse communities or school systems
  • Ability to coordinate and collaborate with diverse groups of professionals across multiple departments and organizations to achieve unied, consistent practices
  • Highly responsive and oriented towards transparency and proactive, explicit communication.
  • Excellent oral and written communication skills, including the ability to work collaboratively with schools/departments
  • English language prociency required. Multilingual prociency preferred.
  • Combinations of applicable education, training, and experience, which provide the knowledge, skills, and abilities necessary to perform effectively in the position, will be considered

CERTIFICATE AND LICENSE REQUIREMENTS:

Dept: Human Resources
Reports to: Executive Director of Human Resources

OVERVIEW OF THE ROLE:

Under the direction of the Executive Director of Human Resources, this position performs a
variety of analytical and technical duties in support of assigned Human Resources functions;
provides assistance to prospective and current personnel; participates in the on boarding
and processing of new personnel to include bene?ts administration and ensuring that all
staff meet license, certi?cation and credential requirements; provides information and
assistance to employees, administrators, job applicants and the general public regarding
personnel functions, District policies and procedures; prepares and maintain a variety of
personnel ?les, records and reports in accordance with established laws, rules, regulations,
policies, and procedures; process stipend and differential requests. The Human Resource
Analyst is customer service oriented and responsive to the needs of past, present, and future
PPS teammembers.

This is a full time, year round position.

DUTIES AND RESPONSIBILITIES:

? Work with Human Resources staff, district staff and site based staff on a variety of
issues

? Provide detailed information regarding employment opportunities, salaries and
District employment procedures

? Analyze transcripts, work experience, and other documents to determine initial salary
placement

? Process initial salary placement as well as salary changes for new and current
employees

? Create and distribute offer letters, initial contracts, and continuing contracts to
applicable staff

? Complete School Board Personnel Reports
? Work with the Executive Director of Human Resources and district staff in the

creation, implementation, maintenance, and training of updated programs and
processes to include human resources management systems, digital systems for
conducting the hiring, processing, and personnel ?le maintenance for all employees,
and other technology-based support modules

? Operate a variety of of?ce equipment including a computer and other standard of?ce

1

equipment
? Utilize assigned human resources software system to input and extract data related to

employees
? Participate in meetings, workshops, and seminars as assigned for the purpose of

conveying and/or gathering information required to perform functions
? Advise employees regarding HR programs, practices, and procedures. Regularly called

upon to interpret and implement collective bargaining agreements
? Respond to requests for employment veri?cation
? Process stipends and differentials
? Run reports as needed for internal and external requirements
? Adhere to employment laws and regulations for the purpose of maintaining

compliance with current legal requirements
? Communicate and coordinate with the Maine Department of Education and other

external agencies to ensure compliance
? Compose, prepare, type and distribute correspondence, forms, records and other

assigned personnel reports; review materials for compliance with District policies and
other applicable rules and regulations

? Maintain detailed permanent records on assigned employee groups including name
and address changes, job location, job assignment, grade, step and lane, professional
growth, salary and additional salary compensation

? Receive and process transfer requests
? Notify payroll and accounting of pertinent information
? Assure proper valid and current credentials and licensure of applicants and employees

as assigned by the position
? Support employees with credential applications
? File emergency credentials and waiver requests with the State
? Monitor and track employee credentials, certi?cations and licensing on an on-going

basis
? Noti?es employees of expiring credentials, certi?cations or licensing
? Work in conjunction with the payroll department to ensure accuracy in salary

placement, position control, and employee payments
? Coordinate, prepare, and maintain various departmental, legal, and employee ?les and

records
? Performs a variety of essential record keeping duties, including creation and

maintenance of seniority lists and EEOC reporting
? Act as liaison to Maine Department of Education on credentialing, certi?cation and

licensing issues
? Perform a variety of technical duties and provide assistance to prospective and current

personnel
? Resolve personnel-related issues and concerns with discretion and con?dentiality;

refer dif?cult or sensitive issues to supervisor as needed
? Contact candidates selected for employment; prepare and explain employee

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paperwork, ?ngerprint (CHRC) information and physical exam paperwork; follow-up
on clearance of ?ngerprints (CHRC), physicals and other pertinent employment
information; prepare and explain forms and other information; provide information
regarding vacation days, sick days, bene?ts and other District policies

? Provide assistance to the public; screen visitors and phone calls; take and relay
messages as appropriate

? Provide bene?ts orientation for new employees, including meeting with employees to
assist with initial bene?ts selection and sign-up in the district’s HRIS system

? Maintain good relations with internal customers and constantly respond to a variety of
employment and bene?ts questions

? Performs hiring procedures, including preparing payroll change notices for new hires,
changes and terminations

? Prepares Service Tickets for new employees
? Compose, prepare, type, and distribute correspondence with newly hired personnel to

include offer letters and initial contracts where applicable

OTHER DUTIES:

? Performs other duties and related tasks as assigned

EDUCATION, TRAINING, AND EXPERIENCE:

KNOWLEDGE OF:
? Practices and procedures related to personnel
? Personnel of?ce functions, practices, policies and procedures
? Basic payroll procedures
? Recruitment and staf?ng procedures
? Diversity, equity and inclusion practices in Human Resources
? Applicable laws, codes, rules and regulations
? Maine certi?cation requirements and processing as assigned by the position
? Record-keeping and report preparation techniques
? Operation of a computer and assigned software
? Correct English usage, grammar, spelling, punctuation and vocabulary
? Interpersonal skills using tact, patience and courtesy
? Modern of?ce practices, procedures and equipment. Telephone techniques and

etiquette

ABILITY TO:
? Perform a variety of technical duties and provide assistance to prospective and current

3

personnel
? Interpret, apply and explain rules, regulations, policies and procedures related to

personnel
? Prepare and maintain a variety of records, ?les and reports
? Answer telephones and greet visitors courteously
? Perform clerical duties such as ?ling, typing and duplicating
? Type or input data at an acceptable rate of speed
? Work and communicate in a multicultural environment
? Operate a variety of of?ce equipment including a computer and assigned software
? Determine appropriate action within clearly de?ned guidelines.
? Communicate effectively both orally and in writing
? Establish and maintain cooperative and effective working relationships with others
? Work con?dentially with discretion
? Meet schedules and timelines

EDUCATION AND EXPERIENCE:

? Any combination equivalent to: four years of increasingly responsible clerical or
human resources experience involving frequent public contact; college-level course
work in business, human resources or a related ?eld preferred.

? Bilingual Preferred
? Experience working in multicultural and/or diverse communities or school systems
? Ability to coordinate and collaborate with diverse groups of professionals across

multiple departments and organizations to achieve uni?ed, consistent practices
? Highly responsive and oriented towards transparency and proactive, explicit

communication.
? Excellent oral and written communication skills, including the ability to work

collaboratively with schools/departments
? English language pro?ciency required. Multilingual pro?ciency preferred.
? Combinations of applicable education, training, and experience, which provide the

knowledge, skills, and abilities necessary to perform effectively in the position, will be
considered

CERTIFICATE AND LICENSE REQUIREMENTS:
? Maine State ?ngerprint (CHRC) authorization

PHYSICAL DEMANDS:
? Light physical effort required
? Attendance at evening meetings occasionally required

WORKING CONDITIONS:

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ENVIRONMENT:
Of?ce environment. Constant interruptions.

PHYSICAL DEMANDS:
Dexterity of hands and ?ngers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone. Sitting for
extended periods of time.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to ?le materials.

HAZARDS:
Exposure to typical district/workplace hazards

OVERTIME ELIGIBLE: Yes. This is a non-represented hourly position; 8 hours/day with a
projected annual salary of $70,000-$85,000.

Portland Public Schools is committed to maintaining a work and learning environment free
from discrimination on the basis of race, color, religion, national origin, pregnancy, gender,
sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status,
veteran status, political af?liation or disability, as de?ned and required by state and federal
laws.

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Salary70,000.00 Hour
Job Type
Regular
Industry
Education | Human Resources

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