Finance And Human Resources Manager

Children’s Museum & Theatre of Maine | Portland, ME, United States

Posted Date 11/09/2022




The Finance and Human Resources Manager manages all major bookkeeping, and human resources functions at the Children’s Museum & Theatre of Maine (CMTM). The Finance and Human Resources Manager reports to the Deputy Director.


- Management of all CMTM insurance, HR, and financial consultant relationships

- Manage federal and state compliance requirements for both finance and HR

- Manage 1-2 part-time administrative assistants or associates

- Provides oversight of financial controls and procedures, including:

 o Ensures procedures are up to date and in line with best practices, and communicates those practices to the team accordingly

 o Coordinates annual audit between CMTM, bookkeeping service, and accounting service

 o Ensuring PCI compliance with all transactions

- Provides financial management of bookkeeping including but not limited to:

 o Regular communication and coordination with bookkeeping firm

 o Weekly and timely payment of CMTM bills and delivery of deposits

 o Tracking of bank account balances and transfers

 o Works with vendors to set up and manage bill pay and EE credit cards

 o Reviews deposits, coordinates the printing of checks and signatures

 o Ensures proper documentation is collected from vendors and contracted support

 o Ensures appropriate overview and detailed financial reports are created monthly /as needed for management and board review

 o Supports federal financial grant reporting requirements (EPA, temporary) and other special projects as needed

- Manages personnel-related functions (for just under 50 FTEs, including both exempt and nonexempt employees who are part-time, full-time, salaried, hourly, per diem, or temporary):

 ○ Payroll

 ○ Benefits distribution, planning, and review

 ○ Parking benefits

 ○ Employee onboarding and end of employment transition

 ○ Support for staff with accommodation and workplace needs

 ○ Staff appreciation and wellness efforts

 ○ Ongoing support for supervisor and employee use of payroll system

- Performs other duties as identified by supervisor, including but not limited to spending time supporting the front-of-house team.

- Oversees risk management, including:

 ○ Annual review of insurance coverage

 ○ Collecting insurance from contractors /vendors

 ○ Managing worker's compensation reporting and claims

 ○ Managing insurance reporting and claims


- Bachelor or Associate degree required

- At least 2-5 years of experience in finance, with 1-2 years in management role

- 1-3 years experience in Human Resources, preferably in management role

- Non-profit finance experience is a plus!

- Proficient in Quickbooks, ADP, Excel, and Google Suite


- Excellent communication skills

- Proven coordination and management skills

- Understanding personality with the ability to observe and evaluate employee needs

- Detail oriented with a keen ability to organize, plan ahead, document and track records.

- Energized by the CMTM's mission and values;

- Team player with a strong capacity to work independently;

- Empathy, kindness, and commitment to creating a culture of belonging.


Full time, salaried position with a Monday-Friday work schedule (typically 8:30-4:30).

$47,500 annual salary plus $10,000 benefits package (cafeteria plan), free membership, admission and theatre experiences for staff member, and paid parking.

The Children’s Museum & Theatre of Maine is an equal opportunity employer. We prioritize diversity amongst our team and leadership, and we strongly encourage people of all traditionally marginalized identities to apply. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state, or federal laws.

We are committed to making our facilities and programs accessible and safe for all members of our community, staff, and volunteers. We are actively working to increase accessibility and usability of our website, building, and educational activities. Supervisors work collaboratively with employees to make accommodations and modifications to accommodate the employee’s needs, including physical changes, assistive technologies, accessible communications, and policy enhancements. In doing so, we adhere to the available standards and guidelines and, in many cases, go beyond the guidelines to uphold our philosophy that our staff should have a safe and welcoming work environment where they can learn and grow. For a full description of our facility’s accessibility, please visit:


Each applicant is required to email a resume, Museum & Theatre employment application, and letter of interest to Lucia Stancioff, Deputy Director.

Museum & Theatre Employment Application can be found at

Applications accepted via email:

Application Deadline: November 19th or until position is filled.

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