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Shipping and Receiving Clerk

South Portland School Department | South Portland, ME, United States

Posted Date 3/14/2025
Full job description SUMMARY: Performs warehousing and distribution to facilitate bulk purchasing of school supplies and equipment.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned.)
  • Unpacks items received and inspects for damages or defects
  • Verifies accuracy of shipments by counting, weighing or measuring items and comparing size to invoices, packing slips, purchase orders or bill of lading for any discrepancies or damages
  • Communicates daily with the Business Office regarding the status of orders received
  • Manages and keeps accurate records of any items returned or exchanged
  • Maintains inventory of stocked consumable and non-consumable items
  • Stores all materials in a safe and secure manner
  • Fills requisitions from inventory or by approved ordering
  • Disposes of outdated records
  • Maintains central receiving in a neat and orderly manner
  • Assumes responsibility for deliveries of supplies and equipment to and from schools
  • Provides a monthly report to the Business Office and the Buildings and Grounds Office of general supply items distributed to the schools
  • Maintains assigned delivery schedule from the Director of Buildings and Grounds
  • Performs pre and post trip inspections on delivery vehicle
  • Removes rubbish from schools
  • Performs such other duties and assumes such other responsibilities as assigned by the Director of Buildings and Grounds
SKILLS AND ABILITIES:
  • Demonstrated aptitude for assigned responsibilities
  • Ability to read and write reports and maintain accurate inventories
  • Ability to operate a delivery vehicle
  • Ability to operate computerized equipment and software for record keeping, ordering and inventory
  • Such additional qualifications as the Board of Education may deem appropriate
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to sit and talk or hear; use hands to finger, handle, or feel objects, tools or controls, and reach with hands and arms.
  • The employee must frequently lift and/or move up to 50 pounds, and occasionally move up to 80 pounds. The employee must be able to use 2-wheel hand truck, hydraulic hand jack, motor vehicle, and rolling flat cart for loads in excess of 80 pounds. The employee must be able to operate office equipment such as personal computer, copier, and fax machine.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

State of Maine Department of Education Criminal History Record Check (CHRC) required, which is paid for by the district.
Job Type
Regular
Industry
Admin - Clerical | Distribution - Shipping | Education

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