Administrative Coordinator

About the Opportunity

Summary:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

Job Summary

The Roux Institute is driving economic development in the state of Maine through Research, Learning, Entrepreneurship, and Partnerships.

The Experiential Learning Team is in service of that mission; and the Administrative Support Coordinator is responsible for supporting the Director of Experiential Education as well as the Experiential Learning team to ensure this mission is achieved. Reporting to the Director of Experiential Education, this team member will be integrated into many operations of the team including administrative, operational and data management support.

Minimum Qualifications

• Individual must have strong organizational, communication (both oral and written), and interpersonal skills—all with a high level of attention to detail.

• 2-4 years of experience require. Must possess strong editorial and research skills, particularly the ability to skillfully complete projects under tight deadlines.

• Must be astute, able to perform a wide variety of tasks, able to work with confidential information, and prioritize tasks and demands.

• Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility.

• Must display the ability to make executive decisions quickly, communicate professionally and effectively on behalf of the Experiential Learning Team.

• Must be creative, proactive, adaptive, assertive and able to work in a changing environment.

• Must have excellent computer skills, experience with both PCs and Macs, and advanced skills with Microsoft Office applications – Word, Excel, PowerPoint, etc.—and familiarity with mobile technology (iPhones, iPads, etc.).

• Majority of assigned work will be conducted during standard business hours; however, it is essential that the candidate must be available for early morning, late evening, and occasional weekend work as required.

• Experience with Salesforce preferred.

Key Responsibilities & Accountabilities

Administrative Support:

• Manage and coordinate a high volume of demands for the Director of Experiential Education time by prioritizing requests and demonstrating significant independent judgment in identifying and resolving potential conflicts.

• Make meeting arrangements, prepare itinerary and event information.

• Conduct necessary research to prepare the Director of Experiential Education and team members for key events or meetings.

• Complete a wide variety of organizational support for the Director of Experiential Education and the experiential learning team.

Strategic Project Coordination & Support:

• Mobilizes, tracks and oversees key projects for the Experiential Learning Team.

• Advances and monitors progress on the Experiential Learning Team 's administrative initiatives and identifies, assigns and tracks specific assignments.

• Reviews, tracks and ensures deadlines are met.

• Works with the Experiential Learning Team on managing special projects and assignments.

• Troubleshoots problems: refers complex questions or concerns to the correct individual or department. Provides staff support for various committees; scheduling, preparing agendas, meeting minutes/notes and support materials. Organizes and initiates appropriate follow-up.

Data Management:

• Develops, manages, and updates all data in regard to Experiential Learning programming

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.