Contracts Administrator

Finance, Full Time

As a Contracts Administrator for the organization, you will be responsible for managing, maintaining, and overseeing all aspects of the contract lifecycle, from preparation to execution. You will require a strong understanding of contract law, legal terminology and procedures, along with proficiency in contract database management and insurance oversight.

Functions & Responsibilities

• You will draft, review, and negotiate contracts and agreements in collaboration with legal teams, ensuring accuracy, completeness, and compliance with company policies and applicable laws.
• You will manage contract execution processes, ensuring all terms and conditions are properly adhered to.
• You will track and maintain records of contract milestones, renewals, amendments, and terminations.
• You will provide guidance to internal departments on contract-related matters.
• You will assist with legal research and analysis, providing valuable information and support to attorneys in litigation and non-litigation matters.
• You will prepare and file legal documents, such as briefs, reports, and legal correspondence, ensuring they comply with legal procedures and deadlines.
• You will coordinate and manage the discovery process for litigation, including document production and preparation of evidence.
• You will oversee the maintenance of an efficient contract database system, ensuring all contracts are properly stored and easily retrievable.
• You will implement and optimize contract management software to improve tracking, reporting, and auditing capabilities.
• You will conduct periodic audits of contract databases to ensure data accuracy and completeness.
• You will administer insurance policies related to contracts, including ensuring appropriate coverage and compliance with contractual requirements.
• You will coordinate with insurance providers to verify the adequacy of insurance coverage for various projects or business activities.
• You will ensure that insurance certificates are properly reviewed, recorded, and tracked as part of the contract execution process.
• You will ensure all contracts comply with local, state, federal, and international regulations.
• You will provide risk management support by identifying potential risks within contracts and recommending mitigation strategies.
• You will assist with audits and investigations to ensure adherence to company policies and legal requirements.
• You will act as a liaison between legal, finance, procurement, and other departments to ensure smooth contract administration and implementation.
• You will coordinate with external parties, such as clients, vendors, and legal representatives, to ensure that contractual obligations are met.
• You will provide administrative support with other projects as needed.

Job Requirements

• You must have a strong understanding of contract law and legal terminology.
• You must have excellent organizational and time-management skills.
• You must have strong attention to detail and accuracy.
• You must have the ability to work independently and collaboratively in a team environment.
• You must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• You must have familiarity with contract lifecycle management software.
• You must have strong analytical and problem-solving abilities.
• You must have the ability to manage multiple tasks and meet deadlines.
• You must have excellent communication skills, both written and verbal.
• You must have the ability to maintain confidentiality and exercise discretion.

Educational Requirements

• Bachelor’s degree in business, Paralegal Studies, or related field.
• Paralegal certification (preferred).
• Experience as a paralegal and proven track record of managing complex contracts and ensuring compliance with internal and external requirements.
• Experience with project management tools or software.
• Knowledge of insurance policies and claims processing.
• Familiarity with risk management strategies and compliance requirements.
• Previous relevant experience in a manufacturing environment is strongly preferred.

Benefits

Enercon Technologies offers a competitive benefits package.