Project Manager-Clinical Trials Office

MaineHealth | Portland, ME

Posted Date 4/13/2019
Description Position Summary

The Project Manager has primary responsibility for facilitating the planning, implementation and post implementation phases of various strategic projects for the department, and/or Maine Medical Center and/or at participating regional hospitals. The Project Manager will determine the appropriate qualitative and quantitative measures to evaluate progress and successful implementation. These projects will result in measurable improvements that will impact clinical, administrative, financial systems, and/or the infrastructural systems of MMC and that will benefit our patients, families and staff. The Project Manager will also provide regular progress reporting to his/her supervisor and other groups as appropriate.

Required Minimum Knowledge, Skills, and Abilities

1. Bachelor’s degree in a related field. Master’s preferred. May accept a combination of management and technical experience which is usually acquired through the completion of a Bachelor’s Degree program.

2. Three to five+ year’s project management experience that is multidisciplinary in nature.

3. A high level of interpersonal skills is necessary to support dynamic work teams and communicate effectively with a wide variety of patients/families, hospital administrative staff, clinicians and external contacts and vendors.

4. A high level of analytical and critical thinking skills are needed to assist in the development of new systems, techniques, procedures and to develop special and recurring reports or analysis.

5. Excellent oral and written presentation skills; ability to write and present for a variety of audiences.

6. Demonstrated highly developed organizational skills.

7. May require highly developed negotiation skills

8. Knowledgeable of computer programs needed for position.

Essential Functions

    • Project management activities to include the development and initiation of an organization wide clinical trials support structure; corresponding process development; and technical supporting the selection and implementation of a clinical trials management system. Project activities will focus on the following elements:
    • Medicare Coverage Analysis and Related Support – A process that ensures that Medicare Coverage Analyses are completed for all appropriate studies, including the entering the appropriate codes for items and services to complete the Billing Grid and determining if conventional care items/services qualify for Medicare coverage.
  • Clinical Trials Registry and Other Document Management -A process to coordinate with Research Teams to validate the study and patient data in the Registry and to ensure data is consistent with the billing system and the IRB database.
  • Budgeting Oversight- A process to review clinical trial study budgets to ensure these budgets are developed in accordance with approved systems, tools and standards.
  • Study Feasibility and Resource Meetings- A process to establish resource meetings with study teams to review the MCA, budget, other study documents, and to make conventional care determinations to complete the final draft of the MCA.
  • Study Approvals- A process to coordinate with the scientific review committee, the IRB and other internal /external parties to ensure that all required approvals are received prior to study initiation.
  • Bill Review- A process to facilitate segregation of items and services provided to research patients utilizing the Medicare Coverage Analysis billing grid and other medical documentation which ensures that either the patient or the research account was billed appropriately for clinical trial related items and services.
  • Study Management- A process to ensure that accounting activities, such as tracking patient/study milestones, reconciling accounts, processing and approving study bills, invoicing sponsors, and reviewing account status with PIs are completed.
Geographic Region
Greater Portland/Casco Bay
Healthcare | Management

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