The Administrative Assistant’s primary responsibility will be clerical and administrative tasks in support of the Inside Sales Manager, the Operations Manager, and the CEO, along with all employees but directly for the sales and marketing teams. The Administrative Assistant will be trained in the use of Salesforce, Google Business Suite, and Blue Marble procedures. The Administrative Assistant is accountable for contributing to a work environment that fosters pride in being part of a winning team that is willing to work across departments to ensure the best product and service for our customers.
Objectives of this Role:
- Administrative Support for the Insides Sales Manager, Operations Manager and CEO.
- Administrative Support for all employees but with a focus on the sales and marketing teams
- Clerical duties to support sales and revenue growth as assigned.
Responsibilities
- Process ACH, wire, and check payments
- Deposit checks
- Process training orders
- Reconcile daily deposit
- Manage e-mails into the info@ inbox
- Process physical mail
- Manage inbound and outbound shipping
- Manage internal backend account duplicate report
- Maintain internal backend ‘recent orders missing accounts’ report
- Verify user company/account requests
- Send invoices to customers who clicked on link to renew
- Maintain accounts receivables
- Answer inbound phone calls
- Order general supplies
- Book travel for employee outings/visits
- Book travel for conferences/onsite training sessions
- Collect and organize Blue Marble employee credit card receipts
- Monitor and manage FedEx account
- Greet external visitors
- Other tasks as assigned
This job description may be updated as needed to reflect tasks relevant to the goals of the sales department.
Education and Experience
- Bachelor’s Degree or higher in business, English, communications, or other relevant program.
About Blue Marble Geographics
Blue Marble Geographics is a GIS and geodetic software development company that provides cutting-edge yet accessible products designed for both novice and experienced geospatial professionals. For nearly three decades, the company’s products have been used and trusted by organizations around the globe — including government agencies, universities, and Fortune 500 companies.
Blue Marble’s expertise spans a broad spectrum of the geospatial technology sector with a particular focus on coordinate conversion, lidar and photogrammetric point cloud processing, geospatial software development, and user-driven product development.
Blue Marble’s products include Geographic Calculator®, the industry standard for precise spatial data conversion and advanced coordinate system management; Global Mapper®, an all-in-one GIS application with a comprehensive array of data processing and analysis tools; and Global Mapper Pro®, a suite of powerful tools for editing and processing lidar and photogrammetric point clouds from drone-captured images. All of these software tools are available for desktop, cloud, mobile, or software developer toolkits.
Why you should consider joining Blue Marble Geographics
There are many reasons to join the Blue Marble Geographics team! The number one reason is the people that work here, who make our company remarkable. Our company is based in the beautiful state of Maine, and we’ve been around for three decades. Our employees love what they do, and because of that, they are dedicated to producing essential world-class technology. At Blue Marble, we celebrate our differences and encourage creativity, and bold new ideas.
Our employees enjoy generous benefits, including:
- Health insurance (fully covered for employees)
- Dental insurance
- Paid time off
- 401k savings with company match
- Casual attire
Are you interested in joining us? Apply today!
Submit your cover letter, school transcripts, and resume to hr@bluemarblegeo.com. Please include your salary requirement in the cover letter, and add “Administrative Assistant” to your email subject line.