Vivarium Coordinator

Bates College | Lewiston, ME, United States

Posted Date 11/22/2022

Title: Vivarium Coordinator

Position Purpose:

The Vivarium Coordinator is responsible for maintaining the physical environment of the vivarium. This hands-on position provides direct support for an increasingly diverse Bates College community utilizing excellent customer service skills. The Vivarium Coordinator will perform tasks related to the health and care of all vertebrate animals for the Sciences. This position is committed to programs of excellence in laboratory animal management practices for all vertebrate species used in Bates College research endeavors. The Vivarium Coordinator provides quality animal care for vertebrate animals (primarily rodents and fish) and will be responsible for husbandry of feeder animals (e.g., rotifers, crickets).  Provides administrative support to the IACUC members.

This position oversees student workers to ensure proper care of, and humane treatment of, animals during their use in research and teaching.

Responsibilities include husbandry, health observations, and facility checks. The Vivarium Coordinator also serves as the back-up for the Greenhouse caretaker.

This position is considered “Essential Personnel” in the event that:

  • An emergency occurs on the Bates campus or in the vicinity that would impact Bates.
  • Inclement weather forces the closing of campus.
  • Or other emergency events deemed appropriate.

Additional evening, weekend, holiday and on-call hours are required as needed. Schedule may be adjusted based on College and other departmental needs or requirements.

Job Duties:

  • Monitors environmental conditions in the vivarium and takes appropriate action as needed to maintain the health and welfare of animals.
  • Ensures compliance with applicable state and federal regulations.
  • Receives and houses animals.
  • Performs routine and specialized duties related to the husbandry of the experimental animals including observing animals for abnormalities, performing animal care, room environmental monitoring and documentation, etc.
  • Maintains cleanliness of animal holding rooms. Operates cage and tank washing and sanitizing equipment.
  • Serves on the Institutional Animal Care and Use Committee (IACUC) organizing biannual meetings, proposals for review, and works closely with the chair of IACUC to maintain required paperwork in conjunction with animal care regulations.
  • Hires, trains, supervises, and schedules student workers during the academic year to ensure animals receive proper care, including evenings and weekends.
  • Hires, trains, and supervises part-time employees to cover summer research experiments.
  • Schedules and teaches annual training to ensure compliance with mandated federal policies.
  • Seeks and participates in professional development activities maintaining knowledge of care for experimental animals.


  • Provides back-up support to the Science Resource Support Technician as needed for the following: 
    • Monitors student workers. 
    • Maintains a healthy environment during lab exercises carried out in greenhouse space.

Vivarium Occupational Health & Safety 

  • Implements College polices for compliance with state and federal regulations for the OHS program for the vivarium. 
  • Partners with Environmental Health and Safety to ensure all rules and compliance laws are being followed regarding the Vivarium. This includes emergency evacuation, fire extinguisher placement, PPE, injury investigations, dead animal waste disposal, etc. 
  • Replenishes first-aid kits and supplies for the vivarium. 
  • Works with local vendor to arrange the removal of dead animal waste.

Minimum Qualifications:


  • High School diploma or GED required. 
  • Associate’s degree in Animal Science, or other science highly preferred. 


  • Previous experience working with animals highly preferred.
  • Previous supervisory experience, including training others. 
  • Experience in Individually Ventilated Cages (IVC) and fish systems helpful.

Skills and Knowledge

  • Knowledge of proper handling and care of animals and related policies and regulations. 
  • Excellent analytical and problem-solving skills; ability to synthesize complex or diverse information. 
  • Strong presentation skills and ability to develop dynamic presentations. 
  • Ability to work independently and handle multiple priorities with minimal supervision and within established guidelines. 
  • Excellent verbal and written communication skills with the ability to create a collaborative relationship with customers.
  • Impeccable organizational (time, task, project management) skills. 
  • Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. 
  • Proficiency in basic data management systems and basic computer applications (e.g., Word, Excel, PowerPoint, Gmail, Internet). 
  • Willingness and ability to learn additional applications as needed. 
  • Ability and willingness to work weekends, evenings and other non-traditional schedules when necessary. 
  • Personal commitment to excellence and the mission of a top-tier small liberal arts college. 
  • Demonstrated ability to work productively in a diverse and multi-disciplinary academic and research environment. 
  • Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community.




Bates College offers competitive salaries, excellent benefits (health, dental, sick leave, 24 days of vacation, 2 personal days, 12 paid holidays, dependent care subsidy, free parking, access to library and athletic facilities & more) and a supportive, collegial environment in a drug- and smoke-free workplace. 

Equal Employment Opportunity Statement:

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff.  Bates College adheres to all applicable state and federal equal opportunity laws and regulations.  All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at

About Bates:

Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.

Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.

Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.

Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.

The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

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