The Maine SNAP-Ed Contract Coordinator is responsible for managing contracts and overseeing subrecipient budgets, along with supporting a range of essential financial and programmatic activities within the Maine SNAP-Ed program.
About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
- Multiple health and dental plan options, plus vision coverage.
- Up to 8% retirement plan match.
- Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
- Educational benefits:
- UNE tuition waiver for employees, spouses, and domestic partners.
- UNE tuition waiver for dependents of employees with 1 year of full-time service.
- 50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit: UNE Benefits Overview
Responsibilities
- Oversee, maintain, and monitor subrecipient and other contractual agreements, budgets, staffing plans, time and effort reports; develop tools as needed to support these functions.
- Review subrecipient invoices for allowability of costs; respond to related inquires.
- Create and/or assist in preparing financial reports, budgets and contracts.
- Update, maintain and provide training of financial reporting tools used by subrecipients.
- Maintain and update Maine SNAP-Ed inventory.
- Develop and distribute financial guidance materials, such as newsletters and procedural documents, for subrecipients.
- Serve as a resource for subrecipients by responding to financial and contractual questions and troubleshooting issues as they arise.
- Confer regularly with program staff, university departments, external organizations, and individuals to coordinate activities, share information, and resolve issues.
- Perform a variety of departmental administrative tasks, including processing purchase orders, reviewing invoices, posting financial transactions, scheduling meetings, and maintaining contact lists.
- Provide fiscal training and orientation to Nutrition Educators.
- Review and update the Maine SNAP-Ed Program Manual and website to ensure current and accurate information.
- Ensure compliance with the University of New England Safety Manual and relevant policies.
- Perform other related duties as assigned.
- Travel throughout Maine as required.
Qualifications
Associate degree in business or other appropriate discipline, with two to three years of relevant bookkeeping and grant experience, or a combination of comparable education and experience.
- Basic knowledge and skills in general accounting/bookkeeping principles and procedures.
- Experience in grant fiscal management; familiarity with Uniform Guidance is preferred.
- Strong administrative and organizational skills with the ability to manage multiple priorities.
- Strong computer skills and proficient in Microsoft Excel and Microsoft Word required.
- Excellent written and verbal communication skills, including grammar, spelling, and basic math competency.
- Ability to interact effectively with a diverse range of University personnel, students, and external partners.
- Experience with WordPress and familiarity with the University of New England systems desirable.