The University of New England (UNE) College of Osteopathic Medicine is seeking an Administrative Coordinator to join our Division of Clinical Skills. This position plays a key role in coordinating, executing, and supporting all functions related to the creation, distribution, access, and maintenance of academic delivery and assessment materials for the division.
About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
- Multiple health and dental plan options, plus vision coverage.
- Up to 8% retirement plan match.
- Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
- Educational benefits:
- UNE tuition waiver for employees, spouses, and domestic partners
- UNE tuition waiver for dependents of employees with 1 year of full-time service
- 50% tuition reduction if less than 1 year of full-time service
For more information about our outstanding benefits, please visit: UNE Benefits Overview
Responsibilities
- Coordinate and support the daily administrative operations of the Division of Clinical Skills within COM.
- Coordinate, prepare, process, and maintain a variety of teaching materials and related documents from course directors and faculty for pre-clerkship courses.
- Assist in the design, implementation, and maintenance of departmental filing systems, electronic record-keeping, and reporting tools, including software applications for academic programs.
- Prepare and process forms, schedules, reports, and other key documents to ensure timely and accurate communication with students, faculty, staff, and external stakeholders.
- Organize and coordinate various department activities/events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and the like.
- Serve as liaison for students, faculty, alumni, vendors, and community partners, helping to coordinate requests, share information, and resolve issues.
- Prepare (write, design, draft, edit, etc.) various documents related to assigned duties.
- Support departmental planning efforts by gathering data, drafting documentation, and helping implement new program plans, procedures or initiatives.
- Plan and prepare a variety of regular and special reports related to assigned functions, involving background research, compiling and analysis of data from a variety of sources, and so forth.
- Perform other specialized/technical tasks related to assigned functions.
- Provide general administrative support to department leadership, including calendar management, phone support, office supply ordering, and meeting coordination.
- Collect and compile data for special projects and reports required by national accreditation bodies (e.g. Commission on Osteopathic College Accreditation – COCA) and national professional organizations (e.g. AACOM, AOA).
- Collaborate regularly with the Director of Clinical Simulation, division staff, Academic Affairs, faculty, supervisors, university personnel, and external partners to plan and coordinate activities, evaluate programs and projects, exchange information, and resolve issues related to the College of Osteopathic Medicine curriculum and operations.
- Perform other duties as assigned.
Qualifications
Associate’s degree in relevant field, plus 3-4 years of relevant experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Strong planning and organizational skills.
- Proven ability to work collaborative as part of a team.
- Ability to interact effectively with a wide range of individuals, both within and outside the University.
- General understanding of higher education systems, organizational structures, and administrative operations.
- Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
- Basic working knowledge of Blackboard and Adobe products.
- Excellent written and verbal communication skills.