Payroll Administrative Assistant

Pro Search | Freeport, ME, United States

Posted Date 6/15/2025

Full job description

Temp to Hire Freeport, Maine

Location: Freeport, Maine
Type: Temp to Hire
Job #20152

Are you a detail-oriented payroll or accounting professional looking to grow with a company that values hard work, collaboration, and continuous improvement?
A growing company in Freeport is seeking a detail-oriented Payroll Administrative Assistant to join their finance team. This is a newly created role due to company growth, and there is flexibility for the position to start as temp-to-hire or direct hire for the right candidate.

Payroll Administrative Assistant (Temp-to-Hire)

Location: Freeport, ME (100% Onsite)

Schedule: Monday–Friday, 8:00 AM – 4:00 PM or 8:00 AM – 4:30 PM

About the Role:

This position supports all payroll functions for various job sites, to include subcontractors and vendors. The ideal candidate will have 2+ years of experience in accounting, payroll, or tax-related functions and be ready to grow with the organization.

Key Responsibilities:

Process payroll for approximately 50 full-time employees
Coordinate payroll and billing for 50–100 active subcontractors
Link payroll data to specific projects
Handle time-consuming and detailed reporting via specialized project software
Manually reconcile and manipulate payroll data between platforms as needed
Support project managers with job costing and subcontractor time tracking
Work closely with internal teams to ensure accurate payroll and accounting workflows

Tools & Software:

Timberline/Sage (Accounting)
Paylocity (Payroll)
ProCore (Project Payroll Tracking)

What We’re Looking For:

2+ years of experience in accounting, payroll, or taxes
Strong attention to detail and accuracy
Willingness to learn and adapt in a fast-paced environment
Comfortable communicating with individuals from various backgrounds
A proactive mindset with accountability and integrity
Strong Excel skills and familiarity with construction or project-based accounting a plus

Work Environment:

Onsite in Freeport, ME
Casual, hardworking, and collaborative company culture
Brand new office space with modern amenities, including an on-site gym
Opportunities for professional growth as the company scales

ProSearch is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other protected status under local, state, or federal law.

Job Type

Regular | Temporary/Contract

Industry

Admin - Clerical