SUMMARY: Under the direction of the Controller, the Senior Accountant/Business Office Manager is responsible for the overall accounting system of the school department, and assists with oversight of all aspects of the Business Office, including Payroll, Accounts Payable, Accounts Receivable, Purchasing and more.
Salary Range: $68,920 - $83,916 (SME-14)
Lewiston Public Schools offers a robust employee benefits package for full-time employees, including: health insurance with up to 85% of the premium paid by the employer; dental, vision, life, short- and long-term disability insurance; flexible spending and dependent care accounts; Maine Public Employee, 403(b) and 457 retirement plans; 15 paid sick days per year; tuition reimbursement and more! ESSENTIAL DUTIES AND RESPONSIBILITIES - Other duties may be assigned.
- Performs account reconciliations of all benefit and other balance sheet accounts.
- Maintains all benefit liability accounts and drafts required journal entries to remedy reconciliation problems
- Creates and maintains general ledger accounts in district accounting software
- Assists the Controller with the annual audit process
- Assists the Controller with the annual budget process
- Processes financial uploads to state accounting system and makes corrections as needed
- Creates and maintains user permissions in district accounting software as needed.
- Prepares and processes journal entries as needed
- Is fully knowledgeable and able to provide guidance and assistance in all aspects of the Business Office, including payroll, accounts payable, accounts receivable, grant management, student activity fund oversight and purchase card processing.
- Provides assistance and training on use of district accounting software to end users
- Tracks all prepaid expenditures, including grant funds
- Reviews and approves all travel reimbursement requests
- Reviews accounts payable batches for compliance and accuracy
- Serves as primary backup for Accounts Payable & Purchase Card processing
- Reviews debt service payments for accuracy and alignment to budget
- Maintains list of capital assets
- Maintains confidentiality
- Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
SUPERVISORY RESPONSIBILITIES:
Supervises Staff/Grant Accountants.
Supervises other Business Office staff and processes when Controller is absent or unavailable.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Accounting and School Finance experience and/or training, or equivalent combination of college level education and experience or as determined by the Lewiston School Committee. Bachelor’s Degree preferred. General ledger expertise required.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with employees.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute hourly, daily and annual contractual rates and benefits.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS and ABILITIES:
Business Office tasks requiring independent judgment and function in confidential settings. Ability to use a personal computer with database, email, spreadsheet, presentation, forms and document software. Knowledge of or ability to learn personnel legal terminology. Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and policies.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Lewiston Public Schools does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.