The Clinical Placement Coordinator plays a key administrative role related to the development of new clinical sites and the maintenance of a comprehensive student placement database, including housing linkages. The Coordinator supports clinical education by coordinating site logistics, ensuring compliance with documentation requirements, facilitating communication with clinical partners, and tracking placement schedules and evaluations.
This is a half-time (20 hours per week) position based on-site at the Portland campus. The regular schedule includes Tuesdays and Wednesdays from 8:00 AM to 4:30 PM, along with an additional half-day, with flexibility to be scheduled on Monday, Thursday, or Friday. Following a 90-day probationary period, the half-day may be eligible for remote work.
About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE’s fantastic benefits package.
Responsibilities
- Complete a literature review of best practice/s for students in rural placements
- Create and maintain a database of program approved clinical training sites for use by students in various programs for completion of their required and elective training obligations.
- Create a checklist to ensure logistical arrangements to assure proper clinical site preparation have been made by responsible party, for existing and new clinical sites, to include:
- Appropriate university-preceptor/clinical site affiliation agreement(s) are in place
- Proof of malpractice insurance coverage for assigned student(s) is on file
- Proof of appropriate student immunization/OSHA/HIPAA compliance is completed
- Criminal background checks and drug testing is completed
- Other appropriate documentation
- Correspond with clinical sites regarding student placement
- Maintain master clinical placement schedule.
- Collect, collate and provide summary of clinical education evaluation reports.
- Confer regularly with faculty supervisor(s) and various other UNE personnel to plan and coordinate activities related to clinical education training.
- Perform other duties as assigned
Qualifications
Bachelor’s degree in business or other appropriate discipline preferred, not required. Three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Strong planning, administrative and organizational skills
- Strong typing/word processing and other general office skills.
- Strong research, analytical, and writing skills.
- Ability to deal effectively with a wide range of University personnel and support functions of the job.
- Previous experience in RedCap or other interactive appropriate databases and data management/reporting systems using PC software and use of programs to generate reports.
- Previous experience in organizing and maintaining moderately complex filing and record-keeping systems, including relevant experience with computerized information systems.
- General understanding of higher education organizational structure and administrative.
- Working knowledge of Google Workspace Tools: G-Drive, G-doc, G-Sheet, etc and Microsoft Word, Excel, PowerPoint, Google Chrome, Google Drive, Box