Office Specialist I – A.R. Gould School at Long Creek Youth Development Center
Pay Grade: 16 $40,268.80 - $57,470.40 Annually (Includes $0.60/hour Institutional Stipend)
Code: 6542
033003308
Open: February 21, 2025
Close: March 7, 2025
Are you a dynamic, energetic person that works well in a fast-paced environment? Are you a joint-effort superstar that can complement our Team? Bring those traits to Long Creek Youth Development Center as an Office Specialist I supporting A.R. Gould School.
Long Creek Youth Development Center in South Portland, ME is a part of the Maine Department of Corrections Juvenile Division committed to the result that all Maine youth successfully transition into adulthood. With the ‘Maine Model of Corrections’, we promote the safety of our staff and residents while reducing barriers to meaningful rehabilitative opportunities ensuring that all justice involved youth experience a fair, equitable, and responsive juvenile justice system providing them with positive outcomes. We are committed to rebuilding lives and are searching for the right person to support us a with a professional attitude and well-developed integrity and ethics, to join us in our mission, ‘Making our Communities Safer by Reducing Harm through Supportive Intervention, Empowering Change, and Restoring Lives’.
Job Description:
This position provides administrative support by coordinating and monitoring office related functions and activities to ensure efficient unit operations and compliance with established standards; maintains supervisor’s schedule; screens telephone calls, responds to inquiries, and directs callers to the appropriate personnel when necessary; screens and processes incoming and outgoing mail and other documents by receiving, logging, sorting, and distributing to ensure prompt delivery; maintains tracking databases and logs detailed information; composes, edits, and types routine and confidential documents including memorandums, reports, correspondence, policies and other documents; conducts research and compiles information; coordinates with agency staff, external agencies and others in order to exchange information, coordinate efforts and resolve problems; performs various secretarial duties to include, but not limited to scheduling and preparing materials for meetings; taking meeting minutes; filing; copying and distributing documents, faxing, emailing, ordering supplies, communicating with vendors, maintaining records, operating standard office machines and equipment, etc.
To be successful you will need:
- Knowledge of the principles, practices, and equipment related to quality control of data input and output.
- Ability to understand and follow oral and written procedural instructions.
- Ability to verify, code, compute, and/or reconcile data on standard documents.
- Ability to conduct research, gather information, and analyze results to reach a conclusion.
- Ability to coordinate between a wide variety of entities, organizations, and personalities.
- Strong and effective communication skills.
- Strong and efficient computer skills.
MINIMUM REQUIREMENTS:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
Please address these preferences in your Cover Letter.
- Experience and Skill with Microsoft Office Suite.
- Experience in tracking/analyzing data.
- Organizational abilities as well as multi-tasking skills.
LICENSING REQUIREMENTS:
Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.06 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).
- Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
- State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
About Us
Maine Department of Corrections is destigmatizing corrections for the betterment of all Maine
communities. Through the ‘Maine Model of Corrections’, we promote the safety of our staff and
residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative
justice practices that equip justice-involved residents and clients with the skills they need to
become contributing members of society upon release, including treatment, education, and job
training. We are committed to rebuilding lives and are searching for great team players, with a
professional attitude and well-developed integrity and ethics, to join us in this mission.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only
when they check every box in the posting. If you’re currently reading this and hesitating to apply for
that reason, we encourage you to go for it! Let us know how your lived experience and passion set
you apart.