Special Assistant to Associate Provost for Academic Affairs and Faculty Development

University of Maine Academic Affairs | Orono, ME, United States

Posted Date 7/26/2022

The University of Maine invites applications for the position of Special Assistant to the Associate Provost for Academic Affairs and Faculty Development.  The Special Assistant to the Associate Provost for Academic Affairs and Faculty Development provides general and specific administrative, programmatic, and complex administrative support for Academic Affairs.

Essential Duties and Responsibilities of the position include:

  • Assist the Provost and Associate Provosts in managing strategic relationships between the Office of Academic Affairs and University of Maine and University of Maine at Machias schools/divisions, including the overall review, consultation, and decision-making process desired by the administrators and key stakeholders.
  • Manage communication with deans and associate deans, associate provosts, provost, and other senior administrators, external partners/stakeholders, faculty, and staff regarding academic affairs initiatives.
  • Ensure that matters requiring the Associate Provosts’ attention are prioritized appropriately and fully developed. Develops, directs, and/or coordinates the preparation of special reports, documents, and presentations, as well as reviewing correspondence, reports, and presentations, including requests from the Provost and the President.
  • Support members of senior academic leadership in establishing priorities and setting agendas, developing ideas, identifying and evaluating alternatives, establishing goals, policies, and practices, developing actions plans, promoting and driving change, and preparing for various meetings and events. Gather and communicate relevant information.
  • Track and follow up on the progress of a wide range of programs, initiatives, and activities for Academic Affairs. Assess progress to goals/priorities and take appropriate action to influence outcomes.  Advise senior leadership on responses and alternatives based on a thorough and careful analysis of relevant facts, conditions, and circumstances.
  • Ensure that academic affairs initiatives are free from any implicit or structural bias that could contribute to racial and ethnic equity gaps.
  • Ensure that the University of Maine and the University of Maine at Machias are rewarding places to live, learn, and work by communicating an environment that is diverse and inclusive and fosters the personal development of all its stakeholders.
  • Provides calendar and scheduling support for the Associate Provost for Academic Affairs and Faculty Development.
  • Manages the Undergraduate Program Curriculum Committee (UPCC), including collecting new course proposals and modifications; organizing material for committee review; staffing monthly meetings; contacting departments with requests for modifications; and filing approved curriculum changes, courses, and modifications with appropriate parties.
  • Coordinates tracking of program reviews and documentation.
  • Organizes various committee meetings, including distribution of agendas, materials, and minutes and/or representing the Provost’s Office (e.g. Associate Deans and Directors, Associate Deans, Provost’s Advisory Council on Equity, etc.)
  • Maintains certain web-based information (e.g. Undergraduate Program Curriculum Committee website, Faculty Development portal) relevant to key stakeholders.
  • Coordinates and assists with development and implementation of activities such as forums, workshops, conferences, and meetings (i.e. scheduling rooms, food service, registration, signage, etc.)
  • Represents Academic Affairs to internal and external individuals and groups, which may include interpretation of policy and making recommendations or decisions that affect the department.
  • Commits to organizational improvement by identifying opportunities to improve and recommend possible alternatives.
  • Staff committees chaired by Academic Affairs senior leadership.
  • Perform other reasonably related duties as assigned.

About the University of Maine

The University of Maine is a community of more than 11,200 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is the state land, sea and space grant university and maintains a leadership role as the System’s flagship university.  As a result, it is dedicated to providing excellent teaching, research, and service at the university, state, and national levels.  Further information about UMaine can be found at https://umaine.edu/

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life.  Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live.

Learn more about what the Bangor region has to offer here.

Required qualifications:

  • Typically possesses the education associated with a Bachelor’s degree or equivalent experience as well as administrative office work experience of at least 3 or more years.
  • Demonstrated knowledge of organizational structure, workflow, and operating procedures.
  • Exceptional interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies in a diverse community.
  • Demonstrated experience working independently as well as collaboratively as a member of a team in a professional setting.
  • Demonstrated ability to perform complex tasks, prioritize multiple projects, and analyze, summarize and effectively present data.
  • Demonstrated effective written and oral communication skills.

Preferred qualifications:

  • Experience reporting to a senior administrator.
  • Previous work experience at a university level, with knowledge of current enterprise systems such as PeopleSoft.

To apply:

Requested application materials include a cover letter which describes your experience, interests, and suitability for the position, resume, and contact information for at least three professional references. References will not be called without explicit prior permission. Although applications will be welcomed until a new special assistant is selected, for best consideration candidates should submit materials by August 15, 2022, when the search committee will begin reviewing applications.

Nominations and questions about the position may be directed to the chair of the search committee, Corey Watson, Executive Assistant to the Executive Vice President for Academic Affairs and Provost, at corey.watson@maine.edu, or (207) 581-1502.

For more information, please visit:  https://umaine.hiretouch.com/job-details?jobid=77439

The University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities.

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