Office Associate II (PART-TIME) - Downeast Correctional Facility
AGENCY ONLY/DEMOTION ONLY
041001912
Code: 6542
Pay Grade: 13 $19.90/hr - $27.51/hr (This rate includes $2/hour Corrections Career Incentive Stipend & $0.60/hour Institutional Stipend)
20 hours per week with pro-rated benefits.
Open: January 16, 2025
Close: January 31, 2025
Maine Department of Corrections (MDOC) is destigmatizing corrections for the betterment of all Maine communities. Through the ‘Maine Model of Corrections’, we promote the safety of our staff and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justice-involved residents and clients with the skills they need to become contributing members of society upon release, including treatment, education, and job training.
The Department of Corrections is accepting applications for an Office Associate II position at the Downeast Correctional Facility in Machiasport, Maine. This position is agency only, demotion only.
JOB DESCRIPTION
The Department of Corrections is accepting applications for a part-time Office Associate II position at the Downeast Correctional Facility in Machiasport. This is a classification in the Office & Administrative Support Job Family which provides office and administrative support to an agency, program, or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions. This job family is distinguished by its contributory role in meeting operational, production, and/or processing needs. This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
Typical Duties
- Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
- Create and use varied correspondence formats and compose standard business correspondence.
- Create basic graphics/illustration/publication work to produce informational materials including maps, charts, and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form.
- Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps.
- Post to, amend, and/or update web pages using established content and knowledge of modern office software.
- Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized
- Perform routine, occasional secretarial duties such as complete work schedules, arrange appointments, arrange travel/lodging, and review documents to respond to requests.
- Coordinate and present workshops, training, and orientation sessions.
- Write regular and/or periodic reports.
- Administer and/or score applicable examination in accordance with set procedures.
- Track and/or monitor contracts and/or licenses.
- Collect, count, reconcile and/or deposit fees in accordance with set procedures.
- Reconcile funds and perform calculations for reports.
- Receive and greet visitors and determine customer needs.
- Advise others requesting technical assistance.
- Apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
- Develop standard work procedures within established guidelines.
- May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work.
Desirable Knowledge, Skills, & Abilities
Knowledge of:
- Applicable laws, rules, regulations, policies, procedures, paperwork, terminology, and core operations.
Ability to:
- Use applicable computer programs.
- Review documents and examine for completeness.
- Maintain computerized and/or manual information.
- Post and transfer numbers from set data.
- Prepare worksheets and perform data entry.
- Process standard mail transactions.
- Operate modern standard office equipment.
- Communicate effecitvly in writing and verbally.
Minimum Requirements
- Training, education, or experience in office and administrative support work that demonstrates competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and
- The ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,130.04 - $14,270.62 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
- Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
- State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
About Us
Maine Department of Corrections is destigmatizing corrections for the betterment of all Maine
communities. Through the ‘Maine Model of Corrections’, we promote the safety of our staff and
residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative
justice practices that equip justice-involved residents and clients with the skills they need to
become contributing members of society upon release, including treatment, education, and job
training. We are committed to rebuilding lives and are searching for great team players, with a
professional attitude and well-developed integrity and ethics, to join us in this mission.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.