Clinical Placement Coordinator, OT

University of New England | Portland, ME

Posted Date 7/11/2019

The clinical placement coordinator, a staff position reporting to the program director and collaborating with the Academic Fieldwork Coordinator, has the primary administrative responsibilities associated with the placement of students on clinical sites as they relate to fieldwork and/or clinical portion of the Master of Science in Occupational Therapy (MSOT) program.


Select duties and responsibilities will be done independently and others will be completed in collaboration with the Academic Fieldwork Coordinator:

Maintain database of program approved fieldwork sites for use by students in completion of their required and elective training obligations.

Maintain accreditation documents relating to clinical rotations including affiliation agreements, student and site tracking information, fieldwork educator credentials and other documents as indicated.

Distribute Level I and Level II learning objectives in accordance with the educational mission of the program.

  • Coordinate logistical arrangements to assure proper clinical site preparation to include:
  • Obtain appropriate university-preceptor affiliation agreements
  • Provide proof of malpractice insurance coverage for assigned students
  • Provide proof of appropriate student immunization/OSHA/HIPPA compliance
  • Provide proof of criminal background checks and drug testing
  • Provide other appropriate documentation as indicated

Maintain a master schedule of clinical placements for each cohort.

Disseminate the schedule to Faculty and Program Director as indicated to keep the department notified of placements

Plan and conduct informational sessions on logistical issues related to placements including onboarding processes, immunizations, background checks and other issues related to placements.

Compile student feedback from fieldwork evaluation reports for Academic Fieldwork Coordinator to create a summarized annual report of student feedback for ACOTE and Annual Evaluation reports.

Confer regularly with Academic Fieldwork Coordinator and Program Director as well as various UNE personnel to plan and coordinate activities related to clinical training.

Maintain communication with UNE contracts office and UNE Health center as it pertains to clinical placement logistics

Understand and comply with the University of New England Safety Manual.

Attend events, i.e. admission days, Fieldwork Seminars etc. as deemed necessary by the Program Director.

Other duties as determined appropriate by supervisor


Associate’s Degree is required, Bachelor’s Degree preferred.
Three to four years of relevant experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
Good planning, administrative and organizational skills.
Previous experience in organizing and maintaining a moderately complex filing and record-keepings systems, including proficiency with Microsoft computer software such as Excel and Word.
Excellent written and oral communication skills
Ability to work under considerable pressure, to adjust to constant changes and handle multiple tasks
General understanding of the higher education organizational structure and its administrative operations.
Ability to deal effectively with a wide variety of individuals inside and outside of the University community.

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