Facilities Manager - Central Office

ESSENTIAL RESPONSIBILITIES:

• Maintain day-to-day operations of all district facilities, including delegating work orders and overseeing cleaning schedules
• Monitor the safety, cleanliness, and functionality of interior and exterior spaces such as classrooms, offices, conference rooms, gymnasiums, auditoriums, and parking lots
• Establish custodial standards and performance outcomes for each PPS facility
• Manage and support a diverse team of maintenance and custodial staff, fostering an inclusive and respectful work environment
• Provide ongoing coaching, counseling, and performance feedback to maintenance and custodial staff
• Assist in the development and management of the district’s custodial and maintenance budgets
• Support vendor and contractor management by evaluating product and equipment effectiveness for the safe and efficient operation of PPS facilities
• Create and maintain reports related to maintenance activities, repairs, safety concerns, and facility conditions for leadership and relevant staff
• Evaluate work requests, consult with building users, and recommend approval or alternative solutions as appropriate
• Prepare basic drawings or diagrams as needed to illustrate maintenance and repair plans
• Ensure work areas are safe and organized, including proper storage and use of equipment and materials
• Perform other related duties as assigned to support the smooth operation of facilities
• Be available to work a flexible schedule and remain on-call 24/7 to respond to and advise on district facility emergencies

KNOWLEDGE, SKILLS, AND ABILITIES:

• Thorough knowledge of standard methods, materials, and tools of the building trades, with particular emphasis in maintenance of building structures, fixtures, and equipment
• Strong problem-solving capabilities and analytical thinking to help analyze any situation and find a solution promptly
• Ability to read and work from blueprints and sketches
• Knowledge of work order management systems
• Ability to effectively lead maintenance/custodial staff and contractors to effectively and efficiently complete required work
• Good interpersonal, communication, and computer skills

EDUCATION, TRAINING, AND EXPERIENCE:

• High school diploma or GED required
• Minimum 7-10 years of facility management experience as well as supervising custodial personnel and managing operations budgets
• Minimum of 5-7 years of supervisory experience is required

PHYSICAL DEMANDS:

• Requires walking over rough, uneven, and rocky surfaces at construction sites, climbing ladders and scaffolding, and accessing roofs for inspections
• Occasional exposure to a variety of weather conditions
• Exposure to heated/air-conditioned and ventilated facilities
• Exposure to buildings in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment
• Sufficient physical strength to permit lifting and moving of heavy objects

• Valid Maine non-commercial Class C driver's license, or equivalent
• ?ISSA certification or completion within 180 days of being hired
• Maine State fingerprint (CHRC) authorization. Total cost: $70. (More info here.)

SPECIAL REQUIREMENTS:

• Requires traveling to school facilities on a frequent and unscheduled basis
• Class C driver’s license and a clean driving record
• Must pass a criminal background check

• Year-round position
• Permanent
• Full Time, 1.0 FTE
• Non-represented
• Not eligible for overtime
• Salary range: $70,000 to $90,000 (depending on relevant experience)

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Portland Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.