Temporary Office Assistant

Overview: Atlantic Staffing LLC is seeking a Temporary Office Assistant to support our Augusta, Maine State office operations. The ideal candidate will be organized, detail-oriented, and possess strong communication skills. This role involves assisting with various administrative tasks to ensure the smooth functioning of the office.

Responsibilities:

1. Administrative Support:

   • Answering and directing phone calls in a professional manner.
   • Greeting visitors and directing them to the appropriate personnel.
   • Managing incoming and outgoing mail and packages.
   • Maintaining electronic and hard copy filing systems.
   • Assisting with data entry, scanning, and photocopying documents.

2. Scheduling and Coordination:

   • Scheduling appointments and meetings for staff members.
   • Coordinating travel arrangements and accommodations as needed.
   • Assisting with event planning and coordination.

3. Office Organization:

   • Ordering office supplies and maintaining inventory levels.
   • Keeping the office area clean and organized.
   • Assisting with setting up conference rooms for meetings.

4. Communication:

   • Liaising with other departments and external stakeholders as needed.
   • Providing general administrative support to team members.
   • Assisting with drafting and proofreading correspondence and documents.

5. Miscellaneous Tasks:

   • Assisting with special projects and tasks as assigned.
   • Providing support during peak periods or staff absences.

Requirements:

• High school diploma or equivalent; additional education or training is a plus.
• Proven experience in an administrative or office support role is preferred.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to multitask and prioritize workload.
• Attention to detail and accuracy in work.
• Ability to work independently with minimal supervision.
• Flexibility to adapt to changing priorities and work schedules.
• Professional demeanor and positive attitude.

The schedule may vary depending on the needs of the office. Compensation will be commensurate with experience.

If interested, please email: fred.follansbee@atlantic-staffing.com (Please indicate if you prefer Part-Time or Full-Time Employment.

Atlantic Staffing LLC is a Portland, Maine-based staffing company who provides quality staffing for our clients’ needs.