Temporary Accounts Payable Specialist

Temporary Portland, Maine

• Location: Portland, Maine
• Type: Temporary
• Job #20197

Are you an experienced Accounts Payable professional looking for your next opportunity in a professional environment? ProSearch is seeking a detail-oriented Accounts Payable Specialist to join our client’s team on a temporary basis. This position is fully on-site, offers a pay rate of $24–28 per hour, and is ideal for candidates who thrive in a structured, process-driven finance setting.

Temporary Accounts Payable Specialist

KEY RESPONSIBILITIES

• Process vendor invoices, client-related expenses, and employee reimbursements in accordance with firm policy.
• Review voucher submissions for accuracy, documentation, and appropriate G/L coding; correct errors before approval.
• Prepare weekly Cash Requirements Report; obtain Director of Finance approval for payment execution.
• Issue and distribute checks in line with prioritization and special handling instructions.
• Manage monthly corporate credit card program, including user onboarding/offboarding and reconciliation.
• Set up and maintain vendor records. Including collection of W-9s and tax documentation.
• Support year-end processes by organizing vendor 1099 forms and related documentation.
• Maintain fixed asset schedules.

QUALIFICATIONS

• Associate’s degree in Accounting, Business, or related field; or 3–5 years of relevant financial experience.
• Proficiency in Microsoft Excel and Word; experience with 3E or other financial/ERP systems preferred.
• Strong organizational and time management skills with a keen attention to detail.
• Demonstrated integrity in handling confidential or sensitive financial information.
• Effective communicator with a team-oriented mindset.
• Demonstrated ability to work in a professional manner with colleagues at all levels of the firm and with vendors.
• Ability to work on-site five days per week in a fast-paced legal environment