HR & Administrative Manager

Direct Hire Portland, Maine

• Location: Portland, Maine
• Type: Direct Hire
• Job #19053

• Manage relationships with external resources: Insurance, Workers Compensation, Benefits, Accountants & External Controller, Legal Representation, Banking, Technology Providers.
• Direct management of office administrative staff and administrative processes.
• Responsible for administration of Payroll, Human Resources, and regulatory compliance issues.
• Process biweekly payroll through local payroll company; process changes for employees
• Responsible for employee benefits management, including:
  • Renewal and administration of employee benefits (Medical, Dental, Life/ADD & STD Insurances, HRA, etc.)
  • Administration of 401k Plan & 401k Requests; Censuses, Reporting
• Responsible for Employee Personnel Management, including:
  • Assist with companywide performance evaluations & and evaluate direct reports.
  • Hire office personnel – Posting jobs, reviewing resumes, setting up interviews.
  • All onboarding and offboarding tasks; COBRA administration
  • Filing 1st reports of injury, maintaining OSHA logs, Concentra coordination. (Workers Comp)
  • Maintain confidentiality of company & personnel information.
• Drive and assist other Sr. Managers with organizational and process improvements.
• Provide operational information to senior management and owners.
• Stay up to date on applicable employment laws (Fed, ME, NH etc.)
• Review invoices for benefits, insurance etc., and code/approve for payment.

• Assist employees with benefit questions.
• Maintain updated employee personnel files.
• Obtain driving records on new employees (if applicable).
• Oversee unemployment issues and reports.
• Review company property and liability insurance and file any necessary claims.
• Register company vehicles, complete dealer license renewals, manage EZ passes or delegate.
• Help manage relationship with Industry ERP system vendor.
• Manage relationship with IT and Phone Service Providers.
• Triage employee IT and Phone issues and work with IT Support to resolve.
• Assist with evaluation and procurement of new technology/equipment.
• Other duties as assigned.