HR & Administrative Manager

Pro Search | Portland, ME, United States

Posted Date 10/17/2023

HR & Administrative Manager

Direct Hire Portland, Maine

  • Location: Portland, Maine
  • Type: Direct Hire
  • Job #19053
Our client, an equipment and service provider in Greater Portland, is seeking an HR & Administrative Manager to add to their team.

The HR & Administrative Manager position is responsible for managing the administrative and personnel functions of the business.

The ideal candidate is detail-oriented with strong managerial, organizational, and analytical skills. Successful candidates will have a strong work ethic and be able to maintain a positive attitude in a challenging and fast-paced environment. They must be technologically savvy, and possess strong written, verbal, and collaboration skills. Must be able to work well with a wide variety of personnel with diverse backgrounds.

Primary Responsibilities:
  • Manage relationships with external resources: Insurance, Workers Compensation, Benefits, Accountants & External Controller, Legal Representation, Banking, Technology Providers.
  • Direct management of office administrative staff and administrative processes.
  • Responsible for administration of Payroll, Human Resources, and regulatory compliance issues.
  • Process biweekly payroll through local payroll company; process changes for employees
  • Responsible for employee benefits management, including:
    • Renewal and administration of employee benefits (Medical, Dental, Life/ADD & STD Insurances, HRA, etc.)
    • Administration of 401k Plan & 401k Requests; Censuses, Reporting
  • Responsible for Employee Personnel Management, including:
    • Assist with companywide performance evaluations & and evaluate direct reports.
    • Hire office personnel – Posting jobs, reviewing resumes, setting up interviews.
    • All onboarding and offboarding tasks; COBRA administration
    • Filing 1st reports of injury, maintaining OSHA logs, Concentra coordination. (Workers Comp)
    • Maintain confidentiality of company & personnel information.
  • Drive and assist other Sr. Managers with organizational and process improvements.
  • Provide operational information to senior management and owners.
  • Stay up to date on applicable employment laws (Fed, ME, NH etc.)
  • Review invoices for benefits, insurance etc., and code/approve for payment.

Secondary Responsibilities:
  • Assist employees with benefit questions.
  • Maintain updated employee personnel files.
  • Obtain driving records on new employees (if applicable).
  • Oversee unemployment issues and reports.
  • Review company property and liability insurance and file any necessary claims.
  • Register company vehicles, complete dealer license renewals, manage EZ passes or delegate.
  • Help manage relationship with Industry ERP system vendor.
  • Manage relationship with IT and Phone Service Providers.
  • Triage employee IT and Phone issues and work with IT Support to resolve.
  • Assist with evaluation and procurement of new technology/equipment.
  • Other duties as assigned.

Salary for this role will depend on experience and compensation includes full benefits.
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