HR & Payroll Administrator

Job Summary: The HR and Payroll Administrator is responsible for ensuring accurate and timely payroll processing, maintaining employee records, and supporting various HR functions. This role requires strong attention to detail, excellent numerical skills, and the ability to handle confidential information. This position reports to the Director of Human Resources and is in Pittsfield, ME. Frequent travel between the Pittsfield and Guilford, ME facilities is required.

Payroll Responsibilities:

• Review and sign off on weekly electronic timesheets and maintain attendance records.
• Calculate wages, bonuses, tax withholdings, and deductions.
• Ensure employees are paid accurately and on schedule.
• Prepare and distribute paychecks or direct deposits.
• Resolve payroll discrepancies and respond to employee payroll queries.
• Import and process business expenses and other fringe benefits.

Record Keeping and Reporting:

• Maintain accurate payroll records and employee files.
• Prepare reports for weekly, quarterly, and yearly reviews.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Collaborate with accounting teams to ensure accurate data exchange.
• Complete quarterly multi-site reporting.
• Prepare and upload weekly wage reporting to MEMIC.
• Prepare and upload weekly 401k contributions to vendor for the Director of HR to approve for funding.

Compliance and Coordination:

• Process and monitor garnishment orders and other payroll-related issues.
• Ensure compliance with company policies and procedures.
• Stay updated on payroll regulations and best practices.
• Assist benefits with 5500 and other annual audits.
• Perform all quarterly and annual tax and W2 reconciliation.

• Other payroll duties as needed.

HR Responsibilities:

• Respond to internal and external HR-related inquiries or requests.
• Redirect HR-related calls and emails or distribute correspondence to the appropriate person.
• Maintain records of personnel-related data in the HRIS system (personal information, leaves, etc.) and employee files.

Recruitment and Onboarding:

• Support the recruitment process by sourcing candidates, performing background checks, assisting in shortlisting, and issuing employment contracts.
• Assist with new employee orientation and onboarding processes.
• Schedule meetings, interviews, and HR events, and maintain the team’s agenda.
• Work with contracted agencies to fill open positions.
• Attend job fairs.
• Compile, maintain, and report out all staffing activity, (hires, terminations, open positions, turnover rate etc.) to leadership weekly.

Employee Relations:

• Coordinate annual training sessions and seminars.
• Produce and submit reports on general HR activity.
• Assist in ad-hoc HR projects, such as collecting employee feedback and planning annual recognition events.
• Verify and extract data analytics from the HRIS system upon request.
• Backup HR Managers as needed.

Compliance and Coordination:

• Ensure compliance with company policies and procedures.
• Assist managers and employees with all HRIS and payroll and ESS (employee self-service) questions.
• Monitor performance review workflow deadlines for all managers.
• Assist in building and releasing reviews to managers as needed.

• Other HR duties as needed.

Key Skills Required:

• Must be detail oriented, organized, and an effective analytical person.
• Able to communicate clearly and concisely both verbally and written.
• Proficient in HRIS and Payroll software and tools.
• Understanding of HR and Payroll Laws and Regulations.
• Intermediate Excel skills (formulas, pivot tables, VLOOKUP etc.).
• Can work under and meet tight deadlines.

Education and Experience:

• Associate’s degree Business, Human Resources or Finance preferred.
• Minimum of 3-year experience in a payroll and HR role.
• ADP Workforce Now and ADP Workforce Manager experience preferred.
• FPC or CPP certification a plus

Physical Requirements:

• Must be able and willing to work in a challenging environment.
• Must be able to lift up to 15 pounds.
• Ability to work in an office setting and sitting for extended periods.
• Ability to commute between locations as needed.

Note: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Duties, responsibilities, and activities may change or added at any time or without notice.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Puritan Medical Products Company is An Equal Opportunity/Affirmative Action Employer. All qualified applicants and employees for hiring, placement and advancement will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or military status, age, or any other federally protected class.