Temporary Westbrook, Maine
- Location: Westbrook, Maine
- Type: Temporary
- Job #20522
An on-site Executive Assistant job is open in Westbrook, ME, where ProSearch is hiring to support company leaders with calendar and schedule management.
Why This Opportunity?
This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and enjoys being a trusted partner to senior leadership. If you’re currently unemployed, underemployed, or looking for a meaningful short-term role to get your foot in the door with one of Maine's premiere employers, where your skills will be immediately valued, this position offers hands-on impact, steady hours, and the chance to strengthen your executive-level experience.
Location: On-site, Westbrook, ME
Schedule: Full-time, 8:30/9:00 AM – 5:00 PM, Monday through Friday
Start Date: ASAP
Pay rate: $30-35/hr.
What You’ll Do
As an Executive Assistant, you’ll play a key role in keeping executive operations running smoothly. You’ll serve as a strategic gatekeeper, problem-solver, and organizational anchor, helping leadership stay focused, prepared, and effective.
Key Responsibilities
- Manage executive calendars, scheduling, and meeting logistics with strong attention to priorities and deadlines
- Anticipate needs and proactively plan ahead for meetings, travel, and deliverables
- Coordinate domestic travel and related arrangements
- Serve as a professional point of contact for internal and external stakeholders
- Plan, organize, and support meetings, including tracking follow-ups and action items
- Assist with presentations, reports, and executive communications
- Process expense reports, invoices, and other administrative documentation
- Support special projects and cross-functional initiatives as needed
- Contribute to a positive, collaborative administrative team environment
What We’re Looking For
Required Skills & Experience
- Proven experience supporting senior-level or executive leaders
- Strong calendar management, time management, and gatekeeping skills
- Ability to anticipate needs and adjust priorities independently
- High level of professionalism and discretion with confidential information
- Excellent written and verbal communication skills
- Confidence working in a fast-moving, deadline-driven environment
- Proficiency with Microsoft Office and standard office technology
Nice to Have
- Project management experience
- Comfort working on-site five days per week
Why Work Through ProSearch?
As a ProSearch temporary employee, you’ll receive:
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Competitive pay
-
Weekly direct deposit
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Paid Time Off (PTO)
-
Life Insurance
-
Dental Insurance
-
401(k) retirement plan
Apply today!