Temp to Hire Administrative Coordinator

Temp to Hire Portland, Maine

• Location: Portland, Maine
• Type: Temp to Hire
• Job #20716

Great opportunity for someone who loves scheduling and organization!

We are seeking a detail-oriented, client-focused Administrative Coordinator to support a fast-paced professional services team. This role is ideal for candidates with healthcare, medical office, or surgical scheduling experience, looking to step away from healthcare, who are comfortable managing high client volume and coordinating complex workflows.

Administrative Coordinator Responsibilities

• Serve as the first point of contact for new clients; manage intake and scheduling

• Coordinate 10–15 new client appointments per week across multiple calendars

• Prepare and track completion of onboarding paperwork prior to appointments

• Schedule follow-up/signing appointments and manage related documentation

• Maintain accurate client records and files in internal systems

• Provide general administrative support (phones, mail, supplies, meeting coordination)

Qualifications

• Experience in healthcare, professional services, or high-volume scheduling environments preferred

• Strong organizational skills with the ability to manage multiple priorities

• Excellent communication and customer service skills

• High attention to detail and ability to handle sensitive information

• Proficiency with Outlook, Word, Excel, and document management systems

Schedule & Details

• $24/hour, full-time (40 hours/week)

• Monday–Friday, 8:00 AM–5:00 PM (1-hour lunch)

• Temporary-to-hire opportunity with initial work in Kennebunk location for training and transition to the Portland office after

This is a great opportunity for someone who thrives in a busy, client-facing role and enjoys keeping processes organized and on track.