Digital Admin Assistant

WEX Inc | Portland, ME, United States

Posted Date 9/22/2022

WEX is an innovative payments and technology company looking to forge the way in a rapidly changing environment, with a goal to simplify the business of doing business for our customers, freeing them to spend more time, with less worry, on the the things they love.  We are on a journey to build a consistent world class user experience across our products and services and leverage customer driven innovation across all of our strategic initiatives.  The Digital team within WEX is a highly innovative, fast paced team who is obsessively focused on our customers, insights and innovation.  This team leads many cross-functional efforts to drive change and deliver results across WEX.


The Administrative Assistant will be an integral part of the growing Digital and Product team, supporting both C-suite and senior leadership.  This role will report to the Chief Digital Officer’s Executive Assistant.   


What You’ll Do


  • Organize meetings for Chief Digital Officer and digital leadership team, including scheduling, sending reminders, coordinating meeting rooms, and organizing catering when needed on-site

  • Work with Chief Digital Officer’s executive admin / project leader to gather data and prepare large and small scale presentations, including Digital Town Hall, key leadership and team meetings

  • Prepare meeting agendas, take meeting notes, and send out relevant follow-ups

  • Proactively manage complex global calendars for Digital Leadership team members

  • Schedule domestic and international travel arrangements for Digital Leadership team members

  • Assist with event planning and execution, including securing meeting space, event venues, restaurants etc

  • Process expense reports and reimbursements for Digital Leadership team members

  • Provide cross-coverage and back-up support to other Administrative/Executive Assistants


Must Haves


  • Minimum 2 years of administrative experience in a complex, global professional environment

  • Proficiency in Google Tool Suite, including gmail, calendars, docs, sheets, and slides

  • Outstanding interpersonal and communication skills, plus high level of reliability, professionalism and discretion

  • Strong service orientation, high energy, positive attitude and proactive problem-solving skills

  • Excellent organizational, multi-tasking, and prioritization abilities with an acute attention to detail

  • Flexible, able to bring order to ambiguous situations and accommodate last-minute changes and requests in a fast-paced environment


*This will be a hybrid position in Portland, ME*

Salary20.00 - 24.00 Annual
Job Type
Healthcare | Accounting | Admin - Clerical | Arts, Entertainment and Recreation | Banking | Business Development | Business Services | Consumer Services | Customer Service | Education | Facilities | Finance | Financial Services | Hospitality - Hotels - Tourism | Human Resources | Internet - E-Commerce | Management | Marketing

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