Facilities Manager

ESSENTIAL FUNCTIONS

Personnel Management

• Overall accountability and management of Facilities staff
• Regularly assess developmental opportunities for staff, coach staff to
  enhance performance, and support staff in learning and applying new
  skills and competencies
• Ensures that all facilities related tasks are completed across the
  organization
• Coordinate and/or monitor staffing hours and payroll records
• Mentors and counsels’ staff to include initiating Performance Improvement
  plans.
• Works with the Compliance and Human Resources teams to assure
  compliance with State, Federal and OSHA (Occupational Safety and
  Health Administration) requirements for staff.

Leadership

• Models behaviors that demonstrate service excellence to staff and focus
  on the patient as the primary customer.
• Leads Lean Six Sigma initiatives for the department to foster a culture of
  continuous improvement.
• Fosters intra-departmental support and collaboration between all sites.
• Develops a system for objectively monitoring department performance and
  creatively seek solutions to foster quality improvement
• Develop and maintain an open and effective line of communication with
  employees and medical staff
• Work collaboratively with management team, coordinators, and medical
  staff to ensure effective working relationships

Facilities Management

• Manages the overall operations of the Facilities department
• Conducts regular facility audits and inspections to ensure adherence to
  CMS regulatory requirements and best practices.
• Ensures a safe work environment for all staff
• Ensure compliance with local, state, and federal regulations, including
  OSHA, CMS, and other relevant standards.
• Develop and execute preventive maintenance schedules for building
  systems and equipment.
• Manages vendors/utilities relationships and performance, including
  grounds keeping, HVAC, maintenance, security, cleaning, lighting, and
  door locks.
• Manages landlord relationships
• Coordinates resolution of facilities problems for larger, escalated issues
• Inspects InterMed buildings’ structures to determine the need for repairs
  or renovations to ensure ongoing safety and compliance with various
  applicable building codes and regulations
• Meets regularly with and fosters partnership with the Safety and
  Compliance departments
• Attends relevant compliance and/or operational meetings
• Oversees regulatory changes and makes action plans to ensure all our
  facilities remain in compliance with life safety standards
• Provides on-call support for after-hours facility emergencies
• Submits after action reports to determine root cause and ensure
  processes are developed and implemented to mitigate issues going
  forward
• Researches and presents finding on best practices for facilities
  management in outpatient practice settings.
• Plans, prepares, monitors, and manages facility project budgets and
  annual facilities budget
• Other duties as assigned

Strategic Planning and Project Oversight

• Assess current state of department with relation to existing InterMed goals
  and plans.
• Develops proactive multi-year plans for equipment maintenance and
  replacement plans that are delegated to team members to complete on a
  quarterly basis
• Develops proactive multi-year space plans
• Manages all phases of project development for large and/or complex
  construction and facility improvement projects.
• Monitors project budgets to identify potential financial overruns and
  variances; makes appropriate recommendations to alleviate financial
  implications.
• Proactively communicates with practice teams on pending projects
  Participates in management team meetings, interdepartmental problem solving,
  and policy development.
  
  

JOB REQUIREMENTS

• Associate degree with technical training in plant engineering or
  factory/plant maintenance. Bachelor's degree preferred. Certified Facility
  Manager (CFM), Facility Management Professional (FMP) preferred
• Minimum of five (5) years of experience in a facilities/maintenance field,
  with at least three (3) years in a supervisory or management capacity.
  Strong mechanical skills and working knowledge of electrical and
  mechanical systems.
• Proficient in facilities management software, project management
  software, and standard office software like Microsoft Office Suite.
• Strong leadership qualities, including decision-making, time management,
  team building, and conflict resolution skills.
• Excellent troubleshooting and diagnostic skills.
• Familiarity with local building codes, OSHA regulations, and current health
  and safety regulations.
• Proven record of success working in a collaborative manner with
  managers
• Excellent people skills, with an ability to partner and work effectively with
  individuals at all levels internally an externally.
• Possess personal qualities of integrity, credibility, and commitment to
  corporate mission
• Flexible, self-starter and able to multitask; can work within an ambiguous,
  fast-moving environment, while also driving toward clarity and solutions;
  demonstrated resourcefulness in setting priorities and guiding investment
  in people and systems
• Ability to make decisions utilizing sound judgment
• Skilled in creating a “team focused” work environment
• Excellent communication skills: listening, oral and written
• WORK ENVIRONMENT
  
  Physical demands:
  • Lifting requirement: 1 – 50 lbs
  • Frequency of lifting: 0-30%
  • Average shift involves: Evaluation and resolution of maintenance
    issues, communicate verbally, via email and telephone with
    colleagues and contractors, move furniture, equipment, parts, or
    other objects as needed.

InterMed is an equal opportunity workplace and prohibits discrimination or harassment of any kind. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, gender identity and/or expression, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.