Temporary Accounting Assistant

Pro Search, Inc | ME

Posted Date 6/13/2018

Process all forms of customer payments into the Accounts Receivable system; research and apply payments and merchant issued credits; review and distribute correspondence; resolve payment issues with customers and merchants; post customer adjustments and fees into the system; prepare various reconciliations; other tasks related to retention of accurate accounting records.


Research, post, and apply:

  • daily check payments from the lockbox that did not automatically post via the electronic data submission (non-postables)
  • incoming ACH B2B payments (intraday)

Manage lockbox correspondence

Post and apply merchant ACH (customer) payments; send notifications

Work daily Open on Account assignments

Resolve all unapplied cash in a timely and accurate manner, as defined by department metrics

Enter Level I customer adjustments and fees into the Accounts Receivable system

  • Verify reasonableness of adjustments before posting

Answer calls incoming to the Accounting phone queue

Process requests to the group mailboxes

Process tasks assigned to self and to Finance in the Accounts Receivable system

Web Reconciliations

Reconcile customer accounts for disputed balances and disputed payment application, as requested by internal and external parties

Scan documents and maintain projects in Image Silo

Complete vendor forms as requested by customers

Other projects as assigned


  • Minimum two-year college degree in accounting or business; exposure to treasury or accounting systems


  • 0-2 years in accounting or business field


  • Superior written and verbal communication skills. Must be able to clearly communicate with coworkers, customers, and merchants in a courteous and professional manner.
  • Basic math skills and understanding of accounting concepts; familiarity with cash application; experience in payables, receivables, and/or general bookkeeping duties.
  • Must be PC literate, possess strong MS Office skills (Excel, Word and Outlook)
  • Be analytical and inquisitive
  • Superior organizational skills
  • Ability to multi-task and complete responsibilities in a timely manner
  • Sense of urgency for deadlines
  • Work well with minimal supervision, but effectively as part of a team
  • Interpersonal skills should foster approachability and maturity
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